The clerical staff is an integral part of any campaign. The tasks vary greatly depending on the stage and focus of the campaign, and largely focus on preparing and organizing voter outreach efforts, i.e., literature drops, phone banks, and neighborhood effects. This position requires great organizational skills and minimal experience in an office setting.
One major component is the coordination of campaign mailings. In a Senate race, a vast amount of constituents need to be reached in a focused and organized manner. Based on lists of specific categories of people, flyers and mailers must be printed, addressed, stamped and mailed.
Pre-voter-contact and follow-up mailers are another important part of clerical tasks. These tasks must be done within a specified time frame to make sure that we don’t fall behind on entering important voter-contact data. Also, time-sensitive deadlines are in place to make sure that we give enough notice of upcoming events, such as an invites to fundraisers and neighborhood meet-ups. It can be great fun to host a small envelope stuffing party, or rubber-banding party to bring volunteers together to share in the experience and purpose.
Additionally, clerical workers will help to organize and prepare materials for literature drops/ phone banks/ other organized efforts. In order to do this, this volunteer will pull lists from our voter database to obtain the number of recipients and organize the specified number of packets of materials. (i.e. lit drops would have lists, map, literature rubber banded, pen, highlighter, etc.) Another crucial volunteer task is the maintenance of a materials box for every political event, and ensuring it is well-stocked and ready to go is a necessity. (literature, buttons, envelopes, pens, sign-in sheets, etc.)